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Your online visitor registration with the ability to link access rights to your access control. BlueEntrance works with all existing access systems. Receive your visitors at your counter - counter and register them easily.

Why a registration portal?

Manually granting access to every employee, company visitor or group takes a lot of time and effort. Which can be to the detriment of the overview in the number of visitors per host or per period.

A registration portal helps with a structured approach to the overall registration process. This prevents problems with audits and provides clarity and insight for security, facilities and IT managers.

BlueEntrance is a web-based application that supports your reception and HR in signing in, registering and authorising visitors and employees.

BlueEntrance Functionalities

BlueEntrance includes different functionalities to suit every situation. Each of these situations requires different solutions, and our registration portal provides them. The users of the applications and applications can each use different features, indicated and customised by the respective main user. The goal: Personalised access for everyone!

Below you can read more about the possible functionalities within the BlueEntrance registration portal.

Benefits BlueEntrance registration portal

BlueEntrance provides reports and manages visitor registrations and personal data. This results in more insight in visitor data and history. All whilst maintaining or even increasing the hospotality when receiving guests.

On top of that, BlueEntrance proves to be AVG-proof and ensures control and preparation during calamaties. Know where your employees and their guests are, and how many there are left in each specific area.

BlueEntrance for your parking terrain

In addition to providing access to your company, BlueEntrance can also provide access to your car park for employees and visitors.

This is made possible by the option of registering the registration number of employees' and visitors' vehicles in addition to the usual name and address details. Through a link with the current parking and/or license plate recognition system, access is granted directly to the linked license plate or other form of identification when the correct access rights are granted.

A relevant component for situations where several tenants use the same parking space is the counting system. This component helps provide insight into how many employees and/or visitors are parking per period, for how long and per tenant.

Give your employees and visitors an automated but welcoming reception!

Registering Visitors

Prior to a visitor's arrival, you can register them. Not just personal data, the corresponding host or license plate number, but also all the necessary personal access rights. BlueEntrance helps achieve maximum efficiency and security within these business processes.

With BlueEntrance's flexibility, the system can be set up the way you want. Examples of other, more specific data include data around lunch breaks, an additional host involved or registration and verification of required security documentation.

Presence insights

In addition to registering, BlueEntrance also focuses on reporting. BlueEntrance's reporting provides at-a-glance insight into all your pre-registered, present and logged-off visitors. This is useful and valuable information for reception, among others.

This feature shows how many visitors your company has at a given time (absolute and average) and what the peak moments are per period, for example.

Hospitality can thus be applied more efficiently. It becomes clear when who can go where to potentially receive more guests than usual. Security can move with this information so that it can always be observed.

Register your employees promptly

With BlueEntrance, registering employees is quick and easy. It can be done manually or automatically, with the option to create role-based access profiles based on function, level, or department. These profiles can include specific access rights for areas like access control, parking, and KIA/KUA systems.

Once access rights are assigned, they are linked to the employee's access pass which can be linked directly through the BlueEntrance application. The pass layout can even be customized to fit your brand. Employees can also give digital approval for their pass before receiving it, and a (parking) balance can be linked to it through the iDeal portal. Plus, if employees need to update their information, they can do so themselves through the system.

Employees as a host

Make sure to always connect appointments directly with the employee or host. This ensures that visitors, hosts, and reception desk staff are all immediately informed of the planned visit.

Moreover, your employee or host will receive a notification as soon as the visitor is physically signed in at the reception desk upon arrival. This helps prevent errors and improves your overall service orientation.

Each of these options is easily editable in the backend of the application.


Make your visitor registration process more efficient by allowing visitors to register themselves at the location or through email. By simply entering their details and that of the visit, BlueEntrance can automatically generate an email invitation to the visitor to pre-register themselves. This helps to avoid mistakes and enhances efficiency.

Once the data has been entered, the reception desk staff or inviting employee receives a confirmation, and the guest is immediately recorded in the system as an 'expected guest' with all the correct details. The guest will also receive the QR code to log in at the location. This ensures a warm and welcoming experience for your guests, starting from access to the parking lot onwards. With BlueEntrance's integration with the parking system, the visitor can easily drive into the parking lot upon arrival, saving time and hassle.

Expand with a custom kiosk

A dedicated kiosk at the entrance area lets visitors and staff register on-site. They can sign in manually with their details or with a QR provided by BlueEntrance. The system automatically logs the visitor upon registration. An access pass with standard or personalized access rights can also be printed for the visitor. To log out, a similar process is followed.

For more information on the kiosk and all the processes that are involved around it, send us an email or visit the upcoming page under the Solutions section.

Guest self-registration

Invite your customers via registration mail using the BlueEntrance Application. This mail invites guests to add details to their visit

Through BlueEntrance, important information can be added to the invitation. Think, for example, of company safety instructions or mandatory certificates. This is completely customisable. More on this can be found on the page of BlueSafety

Once the data is entered, the company receives a confirmation. The guest in question is immediately in the system with all the correct data as an 'expected guest'. From the door to the car park, it is automatically, properly and hospitably arranged.

Connect all operational systems

A direct link with your current operational systems such as your Access Control, Parking, Active Directory, HRM, Locker, Clothing, (badge) Printer, VOIP and/or other systems such as ID and passport scanner, ensures automated access processes!

Whatever systems you use, as an independent party we can set up the link to any system for you. This makes it easy to integrate your existing data into BlueEntrance.

Would like to connect systems with a front-end of your choice? Check out the BlueConn page for more information.

Customisable access cards

The access pass for your (new) employee, contractor or visitor can easily be printed. As this pass will be used frequently, it is important that it suits your company. This is why the layout of the access badges is easily customisable through the BlueEntrance application.

Become future-ready

BlueEntrance prepares you for the future through Microsoft's Azure AD. This integration capability ensures that logging in and managing the application is safe and secure. This is an up-to-date cloud-based login service from Microsoft that uses users' already active and known accounts. These accounts are verified in the cloud to ensure that the person logging in is indeed the person who has been given the permissions to do so.

More information about Azure AD can be found at our blogs. Do you have any questions or are you interested? Please feel free to contact us.

Challenges and the solution for parking management at NSI

Due to the unclear parking policy, company visitors were not always
pre-registered and when there was a lot of traffic, they parked in
places that were private. Often tenants' parking spaces were unjustly
occupied when people paid for them.

Experience BlueEntrance yourself

Experience the conveniences of BlueEntrance for yourself! Enter your details and we will contact you!


  • RK Ziekenhuis
  • interparking
  • NOS
  • Gem Utrecht
  • HNK
  • Nsi